Topic of the practical task
“Power Point – Universal Presentation Program”
1. Create slides
2. Animation effects
3. Placing text on the slide
4. Change slides
5. Print slides
6. Posting Videos and Adding Sound
8. Create a presentation using the wizard
9. File saving
10. Create a template
11. Control buttons
12. Working with objects
Microsoft Office has an excellent tool for this – PowerPoint. With this program, we can prepare a presentation using slides, which can then be printed on transparencies, paper, 35mm slides, or simply displayed on a computer or projection screen, we can also create a summary of the report and material for distribution to the audience.
PowerPoint creates a presentation file that has a PPT extension and contains a set of slides. The program provides the user with a large number of presentation templates on various topics. Such templates contain slides designed in a certain way. In the slide field, we can insert our text, graphics, as well as tables and charts.
In addition, we can change the artwork of any presentation template to suit your taste. This will change only the appearance of the presentation, not its content. And, finally, if we have enough time and feel the ability of a designer in ourselves, we can start working on a presentation from scratch – PowerPoint has all the means for this.
It can be said that Microsoft PowerPoint is a universal program for preparing presentations of various types and it is rightfully included in the Microsoft Office package, since it is difficult to imagine modern office work without various kinds of presentations, reports, reports, etc.
A few years ago, the presentation was a dry report, backed up by drawings on a blackboard or a sheet of whatman paper, and at best a demonstration of slides or “transparencies” using a projector.
Currently, due to the widespread use of personal computers, PowerPoint is one of the most popular presentation preparation packages.
To speed up your work, PowerPoint has professionally designed presentation templates and design templates that let you use predefined themes and pre-made styles to design your presentations. Further, for definiteness, we formulate several basic concepts used in the text below.
A presentation is a set of slides and special effects that are stored in a single PowerPoint file.
Slides are individual pages of a presentation. Slides can include a title, text, graphics, charts, tables, photos, and more.
To start Microsoft PowerPoint, click the Start button (usually located in the lower left corner of the screen). Next, sequentially select the sections Programs and Microsoft PowerPoint .
There are several ways to create a presentation.
Let’s start their consideration with the least automated, so that all (or almost all) technical points are clear.
So our first task is to create the slide shown in fig. one.
Let’s start the practical steps, and after launching the Microsoft PowerPoint application, on the File menu, select New.
As a result, in front of us on the right side of the screen (Fig. 2), possible options for subsequent actions will open.
This right side of the screen is called the Task Pane . You can remove it (or vice versa, display it on the screen) using the Task Pane section from the View menu.
In this case, we are creating a presentation, and the task pane is appropriately titled Create Presentation . In this regard, it includes all possible user actions aimed at creating a new presentation. However, the content of the task pane can be changed.
To do this, click on the arrow at the top of this area and select one of the items in the list. After that, the right area of the screen will be automatically filled with possible actions for the option selected by the user.
So, back to creating a presentation, and in the task pane, select the New presentation option (this is the topmost item of the listed possible actions). We note right away that this is the least automated way, and then we will get acquainted with more effective ones.
As a result, after clicking on the New presentation item, the screen shown in Fig. 3 opens in front of us.
In fact, in this case, we have the opportunity to choose a layout for our first slide .
For example, you imagine that the future slide will contain a title and text in two columns. In this case, you should click on the thumbnail of the empty slide thumbnail located above (Fig. 3).
In fact, in this case, you choose a suitable blank for the created slide.
The default slide layout is already centered on the screen, but we’ll change that and start with a blank slide.
To do this, just click on its thumbnail, after which a blank canvas will open in front of us to develop the first slide of our presentation.
The next problem is what to display on the slide.
And the first thing we will place on the slide is the inscription Practical work in Microsoft Excel (Fig. 4). To do this, in the top menu Insert , select the section Inscription . Next, move the mouse to the slide canvas, press its left button and move the mouse cursor to the right and down. When the size of the inscription suits us, we should release the mouse button. Now you can write the desired text in the inscription.
After typing, you should arrange it in terms of selecting the font size, color combinations and alignment. With the exception of the background color, all these settings can be made using the Formatting toolbar (Figure 5). And the background color can be selected using the item in the Drawing panel.
As can be seen from Fig. 4, the color of the letters of the inscription is different. In order to ensure such a design, it is necessary to mark a separate fragment of text with the mouse and select a certain color of letters for it (using the button shown in Fig. 5).
To select the background, with the inscription selected (if it is not selected, just click on it with the mouse), use the button on the Drawing toolbar.
Thus, we have selected a combination of colors for the inscription, and now we will select the background for the slide as a whole. To do this, in the Format menu, select the section Background , and if you want your slide to look like fig. 1 should choose a gradient option in two colors. In this case, in the window in Fig. 6, we will set the necessary colors and hatching type.
Having chosen the necessary type of background, we can set it for all slides of the presentation or limit it only to the specified slide.
To do this, make the right choice in the window in Fig. 7. Here, in this example, we will restrict the background to only the specified slide.
Let’s continue further steps to develop the composition shown in Fig.1. So, in the center of the slide there are two pictures – in fact, these are the windows of the worksheets of the Microsoft Excel book, which must first be created.
In this case, we used the existing Microsoft Excel file. The particular book is not critical and you can use other sheets you have created for this slide.
Let us now consider the technical steps for placing such drawings.
First, without closing the presentation development program, let’s launch the Microsoft Excel application, open one of the existing books, copy the book sheet screen window to the clipboard (which is done using the Alt-Print Screen key combination).
After that, let’s go to the slide of our presentation, and simply use the right mouse button to call the context menu from which you should select the item Insert .
As a result, you will see a picture on the slide that you can move (to do this, use the markers that appear around the picture) and resize it.
Next, in the same way, you should place another picture of the Microsoft Excel workbook.
As can be seen from Fig. 1, the pictures overlap each other (overlap) in a certain way.
In order to change the order of the pictures, use the right button to call up the menu in which to use the item Order .
Now, using the Move back or Move forward buttons, you should create the necessary composition of pictures.
Next, on our slide, you just need to place one more inscription (with the selection of the background color and text color), and rotate it a little counterclockwise.
To rotate an inscription, first select it, and then use the green marker that appears in this case.
This way you can create more slides. However, we will not do this now, but will work with a presentation consisting of one slide.
So, the next step is to show our presentation.
To do this, in the Slide Show menu, select the Start Show section, after which the slide show of the presentation begins.
The transition to the next slide is implemented either after a time interval specified by you or with a mouse click.
To set the transition option, use the Slide Change section from the Slide Show menu (Fig. 8).
In this case, we have one slide, and after a mouse click, the presentation ends.
At the end of the presentation, two options are possible – automatic transition to presentation design mode or preliminary display on the screen of a black slide (with the expectation of a mouse click).
The choice of one or another option is made using the Service menu, where in the Parameters section, use the View tab (Fig. 9).
If there are many slides, then at any time you can exit the show mode by right-clicking in the slide area. After that, in the menu that opens, select the item End slide show .
Now let’s add animation effects to the slide we created.
To do this, in the Slide Show menu, select Animation Settings, as a result of which the appearance of the task pane will change.
Now click on the top label ( Practical work in Microsoft Excel ), after which the top button Add effect in the task pane will become active.
By pressing this button, we first specify the event to which the animation effect created further will be associated.
In this case, select – Input ( effect when this inscription appears), and already in the new list of possible effects that appears, you can specify the option – Departure .
Set the beginning of the effect (Fig. 10) – On click (in this case, the presentation presentation program will wait for user action).
Another possible option is With previous, which ensures that the flight takes place simultaneously with the previous effect (in this case, with the start of the presentation).
Another parameter in Fig. 10 is the Direction, which determines the direction in which the object in question appears .
Now, using the View button (located at the bottom of the task pane), you can view the created animation and select one more parameter based on the viewing result – Speed (departure).
Next, choose your own animation effects for other elements when you enter this slide. In this case, we must similarly select the element (two more pictures and one inscription on the slide) of the slide, and then select the effect for the entrance.
You should pay attention to the fact that the Start parameter is set to the option – After the previous .
In this case, the effects on the screen will appear sequentially in time. After the changes have been made, click the View button, which will allow you to see the appearance of the elements on the slide in dynamics (Fig. 11).
The right side of the Animation Settings area shows a timing diagram that shows how the created effects appear over time.
Below this diagram is the Order button, with which you can change the order in which the effects appear.
We will not comment on the action of the button in detail, since they are quite obvious in practical work.
Now let’s see how to make it so that there is some interval between the appearance of elements. For example, the first drawing (which is actually a Microsoft Excel sheet) should appear 2 seconds after the top label.
Also, in a similar way, it is necessary to organize the delay when other elements appear. To do this, first, click on the name Figure 2 (Fig. 12).
As a result, we will see a context menu with possible actions with this object.
In this case, we are interested in the item Effects parameters , where on the Time tab we set a delay of two seconds (Fig. 13).
Similarly, set the intervals for the appearance of other objects yourself. Run the presentation and look at the sequential appearance of the elements on your slide.
Now let’s add an effect to the selection.
To do this, the task area should take the form – Animation settings . The technical steps for this should be familiar to you.
Next, activate the top caption on the slide, then click the Add Effect button and select the Highlight item. Here you should set the option – Rotation, and, as we usually do, for the Start parameter, select the option – After the previous one (Fig. 14).
Play the slide preview and then see how the other animations look when you select an object on the slide.
Let’s add more effects when selecting other elements, and then after reviewing the entire development as a whole, let’s move on to the procedure for exiting the slide.
So let’s click on the top caption ( Practical work in Microsoft Excel ), then using the Add effect button, specify the event Exit , with which the animation effect will be associated when the show of this slide ends.
In the list of effects, this time we will select – Departure over the edge of the sheet .
After looking at the result, add slide exit effects for other objects, look at the animation effects in general, and adjust the effect parameters if necessary.
Placing text on a slide.
You can add three types of text to a slide:
– text in autoshapes,
– text in captions
In order to demonstrate these options in our presentation, we will create another slide (Fig. 15).
The first and third options are used here (we already met with the second in the previous section).
In fact, textual information is the most important content of a slide, and the creator of the presentation is required to place it correctly on the slide.
The text should automatically grab the user’s attention.
And AutoShapes with WordArt allow the designer to make presentations both elegant and informative.
There will be no drawings on the next slide, but it will look no worse than the one developed earlier.
Thus, the first thing we need to do is create a new slide in the presentation. To do this, in the Insert menu, select the Create Slide section.
Now the program will offer us a blank for the future slide. However, here, as before, we will specify an empty slide as a template.
Next, place four autoshapes on the slide (Fig. 15). The set of available AutoShapes in PowerPoint is located on the Drawing toolbar.
Writing text in an autoshape is a simple technical action, and for this, you must first simply select the autoshape (click the mouse), and then enter the necessary text.
At the bottom right of the slide is a WordArt object. After making it, it remains to select a background fill and after that the slide is ready.
Next, add a few animation effects yourself (for entry, exit, selection) and watch the presentation as a whole.
Now let’s create the third slide (Fig. 16), which will contain only the text in the caption.
Note that instead of the text in Fig. 16, you can choose other content on the topic under consideration.
After entering the text, it is still necessary to eliminate a small design flaw – the text is aligned to the left, and it will look better if it is aligned to the width of the label frame.
To do this, mark all the text and then in the Format menu, select the Alignment section, in which we set the option – Fit to width .
You can also use the corresponding button on the Formatting toolbar.
Note that if there is no such button on the panel, then it should be added using the Settings item (section Toolbars in the View menu).
Now about creating an indent (red line) in a paragraph. The text in this case will be more like a “book”.
In this case, we need the tool Ruler .
If it is not shown, then to display it, select the Ruler item from the View menu. Now it remains to select the text on the slide, and to set the indent, drag the first line indent marker.
As a result, your presentation slide should look similar to Fig. 17.
Now for the spell checker. As in the Microsoft Word application, you can either set the option to automatically check spelling or turn it off.
When you turn off automatic spell checking when you enter text, you often need to check it for possible errors. In this case, to check spelling, select Spelling from the Tools menu.
If you want the spelling to be checked automatically, then you must perform the following steps:
· On the Tools menu, select Options , and then click the Spelling and Style tab.
· To enable automatic spell checking, select the Automatically check spelling check box.
Now let’s talk about the transition from slide to slide in the presentation.
As we have already said, in this case there are two main options – on a mouse click or automatic transition after a certain number of seconds.
To set the transition option, in the Slide Show menu, select the Slide Change item and here make the settings in the right area of the program window (Fig. 18).
So for the Change slides item, you can choose the option – automatically after . Here you should specify the time after which the change of slides will be made.
Another possible option is on a mouse click. We can also choose an effect for the transition from slide to slide.
This is done using the list at the top of the task pane window.
Below is a list with the caption Change transition , which allows you to make the transition faster or vice versa slower.
In a presentation, you usually need to set a different time for each slide.
Let us consider further how, it is more convenient to install it at the stage of developing a presentation.
To do this, in the Slide Show menu, select the Time setting item.
In this case, the slide show process starts, and a timer is displayed at the top of the screen (Fig. 19).
By clicking on the leftmost button of the timer window, the user can fix the moment when the current slide is finished viewing and the transition to the next one.
The Pause button (second from the left in Figure 19) allows you to pause the demo. Using this feature will allow you to more accurately time individual slides and make your presentations more professional.
Often it is required not only to show a presentation on a computer, but also to print it.
Currently, a presentation is printed on transparencies for their subsequent demonstration using a projector.
To print your slides, you must first select the page settings.
To do this, in the File menu, select the Page Setup command (Fig. 20). Here you can set the page orientation and, if necessary, specify the page numbering.
Next, we will look at practical guidelines that you will need to print the information contained in your presentation.
At the top of the window, you will see a list labeled ^ Slide Size , which allows you to select the appropriate size.
For example, you can specify the A4 Sheet format familiar to everyone or other output formats.
You can also specify Arbitrary as this parameter.
After that, you will be required to enter the required values in the fields Width and Height .
Thus, we have set the dimensions of the printed form of the slide, and now, in order to imagine how the slide will look when printed, in the File menu, select the Preview command.
As a result, a window with a slide opens in front of us – how it will look in printed form (Fig. 21). At the top of this window are controls that allow you to set a number of parameters.
So the list labeled Print next allows you to place the required number of slides on the page.
We can also print only the structure (more on that later) of the presentation.
The Options list allows you to make important settings when printing.
So you can set the frame for the slides and create headers and footers (fragments that appear on each slide).
Another important parameter is related to the fact that we usually print using a black-and-white printer, and the image on the monitor screen is color.
Different colors on the screen in this case may become indistinguishable on the printer. Therefore, before printing, you need to see how the slides will look in black and white. To do this, in Fig. 21, using the Parameters button, we can set the color gamut – Grayscale .
Now let’s go to the Header and Footer window (Fig. 22). As already mentioned, they are used to label slides.
Note that it has two tabs Slide and Notes and Issues . They are related to the fact that along with the demonstration on the screen, you can create printed versions of the slides that are distributed to the audience before the presentation.
Footers can contain notes to slides, their numbers, date and time of creation. One of the options for installing headers and footers is shown in Figure 23.
As a practical exercise, create headers and footers for slides and handouts for the designed presentation.