General requirements and rules for the preparation of legal documents.

General rules for preparing legal documents:

Seven stages of preparation:

1. Understand who the document is addressed to; The addressee of the document is a broad concept. In order to imagine the addressee, we must establish who will read it and for what purposes. The recipients of the document include all persons who will ever get acquainted with it. It can be a wide range of readers. This means that a lawyer must identify the specific features of various categories of addressees so that the prepared document is available to all readers.

Here you need to understand:

a. Addressee’s attitude: friendly/hostile;

b. Educational level and life experience of the addressee;

with. How the document will be used.

2. Collect factual material; Gathering all the relevant facts is also a critical preliminary step for the successful preparation of a document.

3. Know the law; At all stages of work on a document, we must know the law. Before starting the document preparation process, familiarize yourself with unfamiliar areas of law that are relevant to the document. The collection of factual material is practically impossible if the facts of legal significance that need to be established are not known. During the collection of factual material, you may find that you need to refer to a section of the law with which we are not familiar. Knowledge of the law is essential at all stages of preparing a document, as it will avoid such negative consequences as litigation or tax problems.

4. Systematize, organize the material and prepare a general structure; Now you need to systematize, organize the material and prepare the overall structure of the document based on the information received, before wrapping the document in text form. Thus, we will avoid unintentional omissions and ensure a logical sequence of presentation. At the same time, not only a logical connection between sections of the document should be provided, but also a logical development of thought in each section.

a. List the facts.

b. List the categories.

with. Organize categories, etc.

5. Outline carefully; Even a well-organized document does not always achieve its purpose if it is poorly written. Moreover, a carelessly prepared document can give rise to litigation. Therefore, the fifth step of the process of preparing a legal document – “carefully state” – is of the utmost importance.

We have three main tasks:

a. Maintain clarity of presentation

b. Use the right tone

with. Keep the presentation short.

6. Anticipate possible consequences;

a. Consider again the addressees of the document and the facts collected, varying them one by one in order to predict the possible consequences.

b. Mentally go through all transactions or events to make sure that the document will remain legally valid:

(i) is it flawless in terms of substantive and procedural law and interpretative and ethical standards?

(ii) is there internal consistency in terms of the substance of the document?

with. Check the organization of the document to ensure its logical construction.

d. Check the language of the document for accuracy, tone, and brevity.

e. Check the visual appeal of the document.

7. Edit and rewrite.

a. Rewrite and revise material layout and wording.

b. Make corrections, correct mistakes.
with. Review the document as a whole, rereading it several times to identify and correct errors made at various stages of the preparation process.

General requirements for a legal document:

A document drawn up by a qualified lawyer must meet the following requirements:

1) Must be clear, not ambiguous, the prescription contained in the document must be socially adequate and feasible, the test must be legally literate.

2) The general aesthetic appearance of the document: a special subject and graphic structure or architecture of the legal text, legal symbols, legal constructions, existing standards for the design of certain legal documents, various requisite rules, as well as developed procedures for the preparation and adoption of certain legal documents. (Artistic design and placement of details. Text red or black; stamp – secret or not; place, time, date of compilation of the document; seal; person who compiled it. Requirements regarding forms: special stamped paper, with watermarks or some other marks .)

3) A prerequisite for the preparation of legally valid documents is knowledge of both the law and the legislation of the relevant state or states.

Failure to comply with the requirements is the legal nullity of the document.

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